Course Overview

The Project Management for Facilities Managers programme by Transformentors Academy is designed to help facility professionals develop the practical project management skills required to deliver successful facility projects on time, within budget, and to the required quality standards.

Facility projects often involve complex operations, multiple stakeholders, regulatory requirements, and operational risks. Without effective project management, organisations may experience delays, cost overruns, compliance issues, and reduced occupant satisfaction.

This practical five-day programme explores the fundamentals of project management within facilities management environments. Participants will learn how to plan, execute, monitor, control, and successfully close facility-related projects while maintaining operational efficiency and compliance.

The programme also focuses on leadership, communication, risk management, quality assurance, and stakeholder coordination. Through practical exercises, case studies, and real-world applications, participants will gain the tools and confidence needed to manage facility projects effectively and align project outcomes with organisational goals.

Agenda

Day — 1 Fundamentals of Project Management in FM

• Understanding the definition of a project and its importance within facilities management
• Differentiating between projects and ongoing operational activities
• Exploring the five phases of the project lifecycle, including:
  • Project Initiation
  • Project Planning
  • Project Execution
  • Project Monitoring and Control
  • Project Closure
• Understanding the roles and responsibilities of facility managers within project environments
• Exploring the relationship between project objectives and organisational goals

Day — 2 Project Planning and Monitoring

• Reviewing core project parameters used in facilities management planning
• Understanding the Work Breakdown Structure (WBS) as a framework for defining project scope

Scheduling and Project Control

• Exploring scheduling methods used in facility projects, including:
  • Milestones
  • Task Dependencies
  • Critical Path Analysis
• Understanding cost planning and budgeting practices in project management
• Exploring approaches for managing stakeholder relationships during project planning
• Reviewing monitoring tools and techniques used to control project performance

Day — 3 Quality Control and Risk Management

• Exploring risk assessment tools and techniques used in facility projects
• Understanding risk mitigation strategies to minimise project exposure and operational disruptions
• Reviewing quality standards and frameworks relevant to facilities management projects
• Understanding quality control and quality assurance practices within project environments
• Exploring Health, Safety, and Environment (HSE) considerations in project planning and execution

Day — 4 Resource and Contract Management

• Exploring resource management frameworks used in facility projects
• Understanding approaches for allocating and optimising project resources effectively
• Discussing vendor selection and contractor management practices within facility projects
• Reviewing common contract types used in facilities management projects
• Understanding negotiation principles when dealing with contractors and suppliers
• Exploring compliance requirements and legal considerations related to project contracts

Day — 5 Leadership, Communication, and Project Closeout

• Exploring approaches for managing multidisciplinary facility project teams
• Understanding communication strategies for engaging project stakeholders effectively
• Learning stakeholder management principles within facility project environments
• Understanding the steps involved in project closeout and final handover procedures
• Reviewing documentation requirements for successful project closeout
• Reviewing key course takeaways, lessons learned, and course evaluation activities

Learning Outcomes

By the end of this Project Management for Facilities Managers course, participants will be able to:

• Understand the fundamentals of project management within facilities management environments
• Define projects in facilities management contexts and differentiate them from routine operations
• Develop project plans using Work Breakdown Structures (WBS), scheduling techniques, and stakeholder communication strategies
• Identify project risks and apply quality and HSE management frameworks to improve project performance
• Evaluate resource allocation methods and apply contract management principles to supplier and contractor relationships
• Understand legal, compliance, and negotiation considerations related to facility project contracts
• Demonstrate leadership and communication skills for managing multidisciplinary teams and stakeholders
• Apply effective project closeout procedures, including handover, documentation, and performance evaluation

Who Should Attend

The Project Management for Facilities Managers programme is designed for professionals involved in facility operations, project delivery, and multidisciplinary team coordination, including:

• Facility Managers and Coordinators
• Operations and Maintenance Supervisors
• Project Managers working in FM environments
• Health, Safety, and Environment (HSE) Officers
• Procurement and Contract Management Professionals
• Team Leaders responsible for building services and facility projects
• Professionals responsible for delivering facility-related projects efficiently and within schedule