Course Overview

Unplanned equipment failures, inefficient shutdowns, and poor coordination between maintenance and operations can significantly impact productivity, safety, and operational costs. Effective maintenance planning and scheduling transform maintenance from a reactive function into a strategic process that improves asset reliability, optimises resource utilisation, and supports long-term business performance.

The Advanced Maintenance Planning and Scheduling programme by TransforMentors Academy equips participants with the practical knowledge and tools needed to plan, schedule, and control maintenance activities effectively. The course covers preventive and reliability-centred maintenance, work management, failure analysis, shutdown planning, resource allocation, backlog management, and maintenance performance measurement.

Through practical exercises, real-world case studies, and industry best practices, participants will learn how to develop structured maintenance programmes, apply reliability improvement techniques, optimise maintenance workflows, and use key performance indicators to drive continuous improvement. By the end of the programme, participants will be able to reduce unplanned downtime, improve asset availability, and support safe and efficient operational performance.

Agenda

Day — 1 Introduction to Modern Maintenance Management

• Definition and principles of maintenance and asset management
• Key objectives, challenges, and functions of maintenance management
• Types of maintenance and their applications
• Modern maintenance strategies for improving asset reliability
• Maintenance windows and maintenance execution methods
• Classification of maintenance roles and responsibilities
• The role of maintenance in supporting business and operational performance
• Comparing reactive and proactive maintenance approaches
• Aligning maintenance practices with asset management and continuous improvement goals

Day — 2 Building a Preventive Maintenance System

• Definition and importance of preventive maintenance (PM)
• Process for developing effective preventive maintenance schedules
• Equipment structuring and system segmentation techniques
• Creating and managing equipment and maintenance manuals
• Spare parts management and inventory planning strategies
• Risk assessment and management in preventive maintenance programmes
• Integrating PM activities with asset reliability and operational goals
• Exercise: Design a preventive maintenance programme for a critical asset

Day — 3 Mastering Failure Management and Scheduling

• Principles and application of Failure Modes and Effects Analysis (FMEA)
• Process for developing effective failure management policies
• Planning and coordinating corrective maintenance interventions
• Identifying and managing logistical requirements for failure management
• Techniques for developing and optimising weekly maintenance schedules
• Tools and methods for controlling and reducing maintenance backlogs
• Integrating failure management with maintenance planning and reliability improvement
• Exercise: Apply FMEA to a realistic maintenance scenario to identify risks and recommend corrective actions

Day — 4 Planning Complex Shutdowns & Measuring What Matters

• Challenges and critical success factors in major maintenance shutdowns
• Defining project scope and developing a Work Breakdown Structure (WBS)
• Applying the Critical Path Method (CPM) to maintenance and shutdown projects
• Resource planning using levelling and crashing techniques
• Monitoring and improving maintenance Key Performance Indicators (KPIs)
• Developing actionable maintenance reports to support decision-making
• Integrating shutdown planning with maintenance and production objectives
• Case Study: Plan and schedule a 3-day production line shutdown using structured maintenance planning tools

Day — 5 Driving Continuous Improvement Through Smart Maintenance

• Understanding maintenance as a strategic business process
• Using maintenance reviews to capture lessons learned and improve performance
• Improving productivity through maintenance planning and scheduling optimisation
• Adapting maintenance policies based on operational and performance data
• Leveraging inspection and condition monitoring data to support predictive maintenance
• Building a culture of continuous improvement in maintenance operations
• Integrating data-driven decision-making with asset reliability strategies
• Exercise: Conduct a maintenance strategy review and identify opportunities for continuous improvement

Learning Outcomes

By attending the Advanced Maintenance Planning and Scheduling course, you will be able to:

• Understand the principles of modern maintenance management and its role in asset performance and business success
• Apply maintenance strategies that support asset management, production reliability, and operational efficiency
• Implement preventive, predictive, and reliability-centred maintenance approaches
• Develop and manage effective preventive maintenance (PM) programmes
• Plan maintenance tasks based on asset criticality, risk, and resource availability
• Improve inventory control and maintenance resource management
• Apply Failure Modes and Effects Analysis (FMEA) to identify and reduce equipment failures
• Plan weekly maintenance activities and major shutdowns using structured methodologies
• Utilise project management tools such as Work Breakdown Structure (WBS) and Critical Path Method (CPM)
• Manage maintenance backlogs and coordinate maintenance with operational requirements
• Monitor maintenance performance using key performance indicators (KPIs) and reporting systems
• Use maintenance data to identify improvement opportunities and support informed decision-making
• Reduce unplanned downtime and improve equipment reliability through structured maintenance planning
• Support continuous improvement and long-term asset performance optimisation

Who Should Attend

The Advanced Maintenance Planning and Scheduling course is ideal for professionals involved in maintenance planning, asset reliability, and plant operations. It is especially beneficial for:

• Maintenance Planners and Schedulers
• Reliability and Asset Management Engineers
• Maintenance Supervisors and Team Leaders
• Operations and Production Engineers
• Plant and Facility Managers
• Maintenance and Reliability Managers
• Shutdown and Turnaround Planning Professionals
• Preventive Maintenance (PM) and CMMS Coordinators
• Asset Integrity and Equipment Performance Specialists
• Professionals responsible for maintenance performance improvement and asset reliability