Course Overview

The Advanced Documents and Records Management Compliance course by Transformentors Academy is designed to help professionals manage organisational records securely, efficiently, and in line with international compliance standards.

This practical course explores the complete records lifecycle, including document creation, classification, storage, retention, and disposal. Participants will gain knowledge of key standards and regulations such as ISO 15489, ISO 27001, GDPR, and HIPAA.

The programme also focuses on developing classification systems, applying retention policies, managing metadata, and improving secure document workflows through modern IT systems and best practices.

By the end of the course, participants will be able to strengthen compliance, improve information security, and build reliable records management processes within their organisations.

Agenda

Day — 1 Introduction to Document and Record Management

• Understanding the concept and importance of document and records management
• Exploring the lifecycle of records from creation and storage to retention and disposal
• Learning the core principles of effective records management practices
• Understanding records classification, indexing, and organised document control
• Recognising the importance of data integrity, confidentiality, and security in records management

Day — 2 Components of Records Management Systems

• Understanding business classification schemes and taxonomy in records management
• Exploring the document control process and its role in managing information effectively
• Learning the definition, purpose, and application of metadata and indexing
• Using tools and techniques to create and maintain a records management audit register
• Exploring key records management tools, including:
  • File plans
  • Metadata plans
  • Retention schedules

Day — 3 Regulatory Compliance in Record Management

• Understanding records management standards, including ISO 15489
• Exploring information security standards such as ISO 27001
• Reviewing major compliance regulations, including:
  • GDPR
  • HIPAA
  • Other regulatory frameworks
• Learning methods for developing policies and compliance frameworks for effective records management
• Understanding the risks and consequences of non-compliance in document and records management

Day — 4 IT Process and Delivery in Records Management

• Understanding the role of IT in document and records management processes
• Exploring the key characteristics of IT-based records management systems
• Understanding Enterprise Content Management (ECM) systems and their applications
• Exploring document archiving methods and retention requirements
• Learning strategies for system scanning, monitoring, and compliance management
• Understanding digital signatures and the related legal, security, and operational requirements

Day — 5 Implementation Planning for Compliance

• Understanding the steps involved in developing an effective document and records management strategy
• Exploring practical strategies for implementing records management systems successfully
• Learning methods for establishing controls aligned with ISO standards
• Using tools and techniques to develop records management policies and compliance frameworks
• Recognising the importance of staff training for ensuring compliance and proper system usage
• Activity: Developing a practical records management action plan

Learning Outcomes

By the end of the Advanced Documents and Records Management Compliance course by Transformentors Academy, participants will be able to:

• Understand document management, archiving policies, and information security standards
• Identify the key components of an effective document and records management system
• Apply metadata, taxonomy, business classification schemes, and retention schedules for efficient records lifecycle management
• Understand ISO standards related to records management and information security, along with the impact of non-compliance
• Develop practical policies and procedures to improve records management and regulatory compliance
• Recognise the role of IT systems in modern records management and implement best integration practices
• Create effective implementation plans for records management strategies within organisations

Who Should Attend

This course is ideal for professionals involved in records management, compliance, document control, and information security within regulated organisations, including:

• Records and Document Managers responsible for document lifecycle management and storage
• Compliance Officers ensuring legal and regulatory compliance
• IT Professionals managing secure document management systems and integrations
• Legal, Risk, and Administrative Professionals handling confidential and sensitive records
• Archivists and Office Administrators responsible for maintaining recordkeeping processes